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Rooms and meetings

Room vs meeting#

It is important to understand these core concepts of OpenVidu Meet:

  • A room is a persistent virtual space used to host one or more meetings. Its real-world counterpart is a physical conference room in a building: you can name it, lock it, change its appearance, etc.
  • A meeting is a temporary session that occurs within a room, where participants can join and interact in real-time. Its real-world counterpart is a scheduled event that takes place in a specific room, where authorized people meet, talk and share information.

Rooms host meetings following these principles:

  • First you create a room. Then you can host a meeting in the room.
  • One room can host just one meeting at a time, but it can be reused for multiple meetings over time.
  • Every room has a room link. A user connecting to a room link will either start a new meeting (if no meeting is currently active in the room) or join the existing meeting (if there is one).

Rooms#

Creating a room#

As an administrator, you can create a new room directly from the "Rooms" page in OpenVidu Meet.

Rooms require a name. Additionally, they can be customized with the following options by clicking on "Advanced Setup":

  • Set up an auto-deletion date.
  • Set up recording and access control to them.
  • Enable/disable features like chat or virtual backgrounds.

Available rooms are all listed in the "Rooms" page. From there administrators can:

  • Start a meeting in a room.
  • Edit the room settings.
  • Delete the room.
  • Access the room's recordings.
  • Share room links with different permissions (see Users and permissions).

Editing a room#

You can edit the settings of an existing room at any time in the "Rooms" page. The same options available when creating a room are also available when editing it:

  1. Name them.
  2. Set up an auto-deletion date.
  3. Set up recording and access control to them.
  4. Enable/disable features like chat or virtual backgrounds.

Deleting a room#

Rooms can be deleted at any time from the "Rooms" page. This will remove the room and all its associated data.

Room auto-deletion#

Rooms can be configured with an auto-deletion date. You can set this date when creating or editing a room. This helps keeping OpenVidu Meet clean and organized, avoiding clutter from old rooms that are no longer needed.

Room auto-deletion policies#

When the auto-deletion date is reached, the room will be deleted. The Auto-deletion policies determine how to handle active meetings and stored recordings when attempting to delete the room:

  • Active meetings policy
    • Force: the meeting will be immediately ended without waiting for participants to leave, and the room will be deleted.
    • When meeting ends: the room will be deleted after the active meeting ends.
  • Recordings policy
    • Force: the room and all its recordings will be deleted.
    • Close: the room will be closed instead of deleted, maintaining its recordings.

Bulk deleting rooms#

Use the multi-select checkbox to delete multiple rooms at once.

Rooms have predefined room links that grant access to them. Users connecting to a room link will start a new meeting (if no meeting is currently active in the room) or join the existing meeting (if there is one).

Each room has different room links, each one granting access to the room with a specific participant role. See Participant roles in a meeting for more information.

Get a room link from the "Rooms" page#

Every room item allows sharing the room link for every participant role.

Participants with the Moderator role can share room links from the active meeting view.

Info

Links copied from the meeting view will always grant access to the room with Speaker role. If necessary, users with role Moderator can upgrade other user's roles during the meeting. See Changing participant roles during a meeting for more information.

Available in properties moderatorUrl and speakerUrl of object MeetRoom .

Room visual customization#

Rooms can be customized to fit your branding needs. As for now, you can setup the color scheme of your rooms from the "Configuration" page.

You can set separately the color of:

  • Main background: background color of the meeting view.
  • Main controls: colors for the main control buttons (mic, camera, etc.)
  • Secondary elements: colors for logos, icons, borders and subtle details.
  • Highlights & accents: colors for active states and highlighted items.
  • Panels & dialogs: background color for side panels and dialog boxes.

You can also choose between a light and a dark background style, to ensure the displayed text is always readable after applying your color scheme.

Room REST API#

Every possible action against a room can be done through OpenVidu Meet REST API:

Operation HTTP Method Reference
Create a room POST Reference
Get a room GET Reference
Get all rooms GET Reference
Delete a room DELETE Reference
Bulk delete rooms DELETE Reference
Get room config GET Reference
Update room config PUT Reference

Meetings#

Starting a meeting#

A meeting will start as soon as a participant enters an empty room using a valid room link. You can learn everything about room links here.

Users with access to OpenVidu Meet can join a meeting directly from the "Rooms" page:

Info

Doing this simply opens a new tab with a Moderator room link.

Users with access to OpenVidu Meet can also copy a room link and share it with external participants:

Lifecycle of a meeting#

Meetings consist of different views:

Join view#

This is the first view participants see when accessing a room link. It allows setting a nickname before joining the meeting. If the participant has the required permissions, they can also access the Recording view of this room from here.

Device view#

This view allows participants tuning their microphone and camera before joining the meeting, as well as setting a virtual background.

Meeting view#

This is the main view of the meeting, where participants can interact with each other.

Recording view#

This view allows to manage the recording of the meeting while it is active. Participants with the required permissions can review, play, download, delete, and share the recording via a link.

Info

Recordings can also be accessed from the "Recordings" page in OpenVidu Meet, even after the meeting has ended. See Managing recordings.

End view#

This view is shown to a participant when the meeting ends, at least for that participant. It informs about the specific reason why the meeting ended (an administrator ended it, the participant was evicted from the meeting, etc.).